Office Manager

At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose – to advance the health of animals, people, the planet and our enterprise. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. Making animals’ lives better makes life better – join our team today! Purpose:  This member of Elanco Solutions Center (ESC) staff will be providing efficient support to management team in the areas of office management, events management and coordination of the reception desk. Location:  This role is to be located at the Elanco Solutions Center (ESC) in Warsaw, Poland. Key Responsibilities & Deliverables: Office Operations and Maintenance * Managing and controlling office supplies and managing relationships with respective vendors and 3rd party providers (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc), including invoices handling and PO issuance * Specifically, controlling the performance of the office cleaning company * Negotiating contracts with office related vendors, when such need arises * Cooperating with IT to assure availability of IT equipment for new joiners * Acting as a point of contact for and maintaining good relationships with the Landlord and Facility Management Company in all aspects related to office management and maintenance of office equipment * Managing ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issues * Responsibility for administrative and office related tasks – handling post, documents, organizing events and meetings, catering, handling incoming calls * Maintaining distribution lists and administering office and car park access * Cooperation with Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town Halls * Other ad-hoc tasks belonging to Administration and Finance area Managing reception: * Welcoming external and internal guests and managing their visits (room booking, communication, hotel and logistics if necessary) * Handling incoming and outgoing postal and courier shipments * Managing office entry cards and parking cards Other * Being a point of contact for and coordinating Health and Safety / HSE activities Requirements: * University degree (Bachelors or equivalent), * Fluency in English * Very good MS Office skills, * 2-4 years of experience in office management and/or coordination of the reception desk in an international company, * Knowledge of contract/supplier management, * Self-starter with strong interpersonal & communication skills and capability to work independently, * Strong partnership mindset, * Capable of problem solving and conflict resolution * Strong capability to prioritize and operate in a dynamic and demanding environment, * Very good organizing and coordinating skills * Works well under pressure We offer: * Career at one of the leading global animal healthcare companies * Hybrid work type * Office located in the center of Warsaw (Rondo Daszynskiego) * Extra days off * Flexible working hours * Sports cards (Multisport), private medical care, life insurance * Employee Referral Program * Open and inclusive environment which is supportive and welcoming of all diversity strands * Animal-Friendly office * Theatre tickets discounts * Language learning platform Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status