Facilities Manager

  • Gdańsk
  • Jll
About the Role :The Regional Facilities Manager (RFM) is the operational manager assisting the Operations Director, ensuring one of the JLL’s key Client Integrated Facility Management (IFM) contract successful delivery across multiple EMEA sites.As the RFM you will be responsible for assisting in all aspects of operational contract delivery across EMEA sites including support for the on-site Facilities Managers (FM’s) in terms of the day to day operation and management of all hard and soft services, financial management and customer service delivery on their site.The role is supporting on-site FM’s with direct reporting line management, performance reviews, personal development and covering planned annual and sick leaves. Providing ad hoc support for the offices ensuring continuity of services on site and being the point of escalation for the customers within supported EMEA sites.Key Responsibilities:Holding an operational awareness and understanding of the JLL contract delivery and customer needs in each of the Clients offices across EMEA supported by JLL IFMProviding cover for FM’s across EMEA when required, to ensure that the overall JLL delivery is maintained on-siteSupporting the JLL Operations Director to drive the EMEA wide initiatives including engineering service delivery, compliance management, asset management, energy and sustainability, Client First Interface and delivery of the JLL and the Client Annual Account PlanSupporting the overall delivery of IFM operations across EMEA including contract delivery, Environmental Health and Safety (EHS), engineering services, legislative compliance, contractor management, promoting sustainability, adding value and driving innovationPromoting high level of satisfaction among client team and end users, reinforcing prompt response and customer service focus in delivery across the EMEA teamDemonstrating leadership, giving direction and mentorship to the JLL teams across the EMEA promoting engagement, customer service excellence and aligned delivery across all service linesSupporting for JLL FM’s across EMEA with Building Management Systems, Planned Preventive Maintenance (PPM) Schedules, Task System, EHS and Quality ComplianceSupporting JLL Compliance audits across EMEA sites following client procedures, JLL policies and procedures including statutory compliance, quality and EHS complianceBe the escalation point for all facilities, project, fit out and crisis management activities on site covering FM’s to ensure timely solutions and identification, and removal or management of potential risksBe a secondary contact for local FM’s and the client base in each office relative to service requests to ensure all requests are actioned within agreed Timeframes, Key Performance Indicators (KPI’s) and Service Level Agreements (SLA’s)Developing and maintaining a clear understanding and appreciation of the working relationship with Landlords, Managing Agents and local vendors in each of the EMEA offices to allow seamless delivery while FM is absent or requires supportDelivering guidance to local FM’s on hard services, technical repairs and managing local Mechanical and Electrical vendorsSupporting JLL and the client team EMEA Environmental Health and Safety goals and deliver across all EMEA offices, working closely with the client Health & Safety Manager to keep all documentation up to date and relevantMonitoring EMEA offices during site visits to ensure alignment of standards covering daily cleaning, periodic cleaning, PPM delivery, Event management, Moves, Adds and Changes (MAC) and Shipping processesProviding open, honest and transparent communications at all times, tailoring the message to specific audience and their needsBuilding high performance and collaborative teams, demonstrating a strong client focused approach, a commitment to excellence and innovation through coaching, clear communication and directionWork Life:In the role you will be working across multiple EMEA sites on a daily basisThe main business language spoken in our offices is English. Knowledge of English is essentialYou will work independently reporting to the EMEA Operations DirectorYou will work over a 5-day week, Monday to FridayAlthough based locally on occasion you will be required to travelAbout You:You are third level qualified, preferable in property, facilities and operations or engineeringYou have a Health and Safety qualification equivalent to IOSH/ NEBOSHYou have a minimum 5 years’ experience in related role, within customer service and technical Facilities ManagementYou have technical understanding and ability to oversee and interrogate hard service deliveryYou have experience supporting and leading site based teams across multiple service linesYou can demonstrate successful contract and team management and have good people skillsYou have ability to build and maintain strong vendor relationshipsYou have experience in financial management, identifying cost savings and avoidanceYou are proficient with software programs, including Microsoft Office suite, and have a keen interest in technologyYou have excellent written and oral communication skills, including presentation and negotiation skillsYou have the ability to manage multiple projects and priorities, network at all levels within the organizationYou are flexible and can demonstrate the adaptability to changing business requirements and projects carried outYou demonstrate initiative, confidence and professionalism in all dealings and can work unsupervised driving positive impactsYou have experience working in a creative or social media environment (desired, not essential)You have availability to travel across EMEA on a regular basis in order to support region wide deliveryYou demonstrate cultural awareness including ethical standards and are innately collaborative working across many geographies and culturesWhat we offer: Competitive benefits package (incl. Benefit Systems, private healthcare, and life insurance)Possibility to work in a highly professional, stimulating, and challenging work environment of a multinational Company with great and long-term career perspectiveOpportunity to demonstrate your own initiativesOpportunity to participate in training and development programsFriendly and supportive company cultureLocation: On-site –Gdansk, POLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.